Corporate catering looks simple until the day arrives. Guests are hungry, the meeting is running late and the food has not come. A little planning beforehand prevents most problems and lets you focus on the event itself.
Start with the headcount. Estimate how many people will attend, and add a small margin. Tell your caterer whether guests will be staying for a full meal or only for tea and refreshments, because the quantities and serving style are very different.
Fix the timing. Share the serving time and the duration of the event. Meetings that run over need flexibility, and a good caterer will plan for this. If the event is at lunchtime, plan the meal break so that people are not rushed.
Describe the venue. Tell your caterer where the food will be served, whether there is space to set up a counter, and whether water, power and tables are available. Knowing the setup in advance avoids last-minute surprises.
Share dietary preferences. Some guests may prefer certain foods or avoid others. Telling your caterer early lets them plan a menu that works for everyone.
Agree the rate and the details in writing. The menu, quantity, price, delivery time and payment terms should be clear to both sides. Confirm the arrangement a few days before the event.
Sohini Rasoi can support catering for corporate meetings and events. Send us the date, headcount and venue, and we will discuss what suits your occasion.
Finally, plan for the unexpected. Ask your caterer what happens if more guests arrive than expected, and keep a contact number handy on the day. A short call the day before to reconfirm timing, quantity and venue is one of the easiest ways to make sure everything goes smoothly.